SALES DISCLOSURE FORM INFORMATION
On January 1, 2021, there will be a new Sales Disclosure Form that will be implemented with all transfers. The DLGF has been working on new instructions, webinars, demos, and FAQs so everyone that uses the form from preparers like us to the Auditors and Assessors know what is required and how to use the form.
October 14 - The DLGF hosted a webinar for individuals to learn about the new form. This webinar and its materials are available at: https://www.in.gov/dlgf/9697.htm.
November 18 - The DLGF is hosting another webinar on the Sales Disclosure Submission Process. This webinar is geared more for the end users; however, ILTA members may also watch. Registration for this webinar is unfortunately full at the moment; however, the webinar and its materials will be available at: https://www.in.gov/dlgf/9697.htm.
December 7 or 8 - The DLGF is releasing the new instructions, a demo on how to use the new form, and FAQs for users of the form to review and study ahead of the January 1, 2021 implementation date. ILTA members are encouraged to review these materials and talk with their local auditor and assessor to make sure they have also taken the necessary education steps so we are all ready on January 1, 2021.
January 2, 2021 - The new Sales Disclosure Form should be used. There may be a short grace period to use the old form; however, it is advisable to switch to the new form in case a county office decides not to accept the old form. Additional information regarding use of the old version of the Sales Disclosure Form will be released in the coming weeks.
The ILTA has been advised that Gateway will no longer be utilized with the new form. We do not have information on its replacement as of yet.
What are some key items I should know about before the trainings?
Italicized v. Non-italicized fields: The DLGF in reviewing the form and with stakeholder input has winnowed down which fields are absolutely necessary. In the form, if an item is italicized, it is not required by the DLGF. This does not mean that a local county will not make the determination they must have the information despite instructions from the DLGF. You will want to confirm with your local county which information is required.
Color-coded: If you use an online system to fill out the form, items in yellow will be required. In the form, you will make a selection regarding whether the property is residential, commercial, or agricultural. Once the selection is made, there will be green or pink portions high-lighted that must be filled out. The intention is to make it known to the preparer what must be filled out based on the type of property at issue.
Parties Do Not Know: If the parties do not know the answer to a question, the DLGF is instructing us to answer "No," provide documentation in a blank field the parties "do not know", and proceed forward with filing. The parties to the form may do an addendum later to fix the form.
Instructions: The DLGF has rewritten the instructions for the form and is hopeful they are clearer. The instructions are longer, but should provide preparers and users of the form clear instructions on how to fill it out and use the form.
What happens if there is a problem on January 1, 2021?
Please contact the DLGF with the name of the county that is having difficulty with accepting the form. The DLGF has a point person who will be fielding questions and will be aiding the counties as they also use the new form.
What if I want more information from the DLGF?
The DLGF has a listserve of e-mails they use to send information to county officials. If you would like to receive these same e-mails, please register at: https://public.govdelivery.com/accounts/INDLGF/subscriber/new?category_id=INDLGF_C1. Through the GovDelivery listserv system, user can opt in for general email updates from the DLGF or updates related to specific local officials – i.e. county attorneys, cities and towns, county auditors, etc.